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Organization

ORGANIZATION AND FUNCTIONS │ BUSINESS OVERVIEW


 

This is an image ORGANIZATION AND FUNCTIONS


The Office of General Affairs has nine divisions: Documentation, General Services, Property Management, Construction and Maintenance, Cashier, Procurement, Facilities Service, Faculty & Staff Housing and Campus Security. In addition, it has branch office at the College of Medicine.


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This is an image BUSINESS OVERVIEW


1. DOCUMENTATION DIVISION
The Documentation Division is responsible for printing and proofreading university official documents and mails. In recent years, this division set up an official document tracking system and implemented digitization of official documents to expedite administrative procedures. In addition, the Division set up the Archives Room to utilize digital technology and stage-of-the-art techniques in order to better restore and preserve precious dossiers. Using these rich archive collections for exhibition and education, the Archives Room has become a part of the NTU Museum Group.


2. GENERAL SERVICES DIVISION
The General Services Division is responsible for providing support to university teaching and administration. Its functions are wide and varied, including venue rental, cleaning and greening of the campus, classifying and recycling wastes, university parking management and traffic planning, etc.


3. PROPERTY MANAGEMENT DIVISION
The Property Management Division is responsible for the management of university real estate, buildings and properties, movable property management, rental of capes and gowns, etc.


4. CONSTRUCTION AND MAINTENANCE DIVISION
This Division is responsible for the construction, maintenance and repair of all types of buildings on campus. During the life cycle of a building or a public facility, from planning, design and construction, to maintenance and management and finally its demolition, this Division enlists outside contractors to undertake the work. In addition, this Division enforces a sustainable green campus environment.


5. CASHIER DIVISION
The Cashier Division provides a wide range of monetary services in receiving, issuing, paying, transferring, safeguarding of cash, checks, valuable papers, tuition and miscellaneous, and other deposit goods. In recent years, the Cashier Division computerized its operations by providing an e-mail and on-line query system, and upgrading the accounting department filing system into a networking system so as to simplify administrative procedures.


6. PROCUREMENT DIVISION
The Procurement Division is responsible for the procurement of goods and services for the various units on the main campus, including public bidding for procurement contracts and acceptance, electronic order placing , applying for loans, settlement of exchange, tariff free imports and customs clearance for buying imported goods. In addition, this Division provides explanations and training about the Governmental Procurement Act and related briefings.


7. FACILITIES SERVICE DIVISION
The main task of this Division is to improve the performance of various outsourced operations of school venues and facilities. It combines private sector capital and the professional management of private companies in developing the optimal potential of university venues, thus delivering a variety of attractive basic services to NTU faculty and students. The Division also manages the school registered trademark and assists in evaluating repayment feasibility of loans.

 

8. FACULTY & STAFF HOUSING DIVISION
To enhance service effectiveness and resource integration, Faculty & Housing was established in August 2015 by merging part of general services division and property management division which handle housing business. It is in charge of housing assignment and maintenance for faculty and staff, providing housing service to visiting scholars, and managing housing mortgages for civil servants and teachers.


9. CAMPUS SECURITY:
The Campus Security Division is responsible for maintaining peace and safety on campus, as well as for cracking down on traffic violations.


10. GENERAL AFFAIRS DIVISION, COLLEGE OF MEDICINE :
This branch office is an auxiliary teaching support unit, and provides general affairs services to the faculty and students of the NTU College of Public Health and College of Medicine. This branch office also assists in the related administrative affairs of the Environmental Protection and Occupational Safety and Hygiene Unit of NTUCM.


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Last modified 2016/6/8